Publishing view How do you copy and paste complete pages (with formatting) between documents in publishing view? Skip to main content. Community Home. Word / Mac / Office 2011 for Mac; Answer Daniel G. Grau Replied on May 23, 2012.
Here is an unusual post. It is technical in nature, and not the type of thing I normally do.
That said, I hope it might be helpful to those who use Blackboard at. It is often a struggle to copy and paste materials into Blackboard while retaining the formatting of the material as it appeared in the word processor. Students (and professors) are often frustrated when material that looks great in the word processor is pasted into Blackboard and suddenly looks horrible.
The following methods are not meant to be full-proof ways to solve this problem for all users. Rather, they are suggestions that I, and some students of mine over the years, have found helpful. (A full-proof, technical discussion of this issue is beyond my capabilities.) Method for Copying and Pasting Into Blackboard Discussion Boards Using a Windows PC First, I have a Lenovo issued to me by Liberty University. I am using Internet Explorer 8 and Microsoft Word 2007. Blackboard and Liberty University recommend using FireFox to access and work in Blackboard. Generally, I agree and use either FireFox or Chrome for all other purposes except for copying and pasting into discussion boards. For copying and pasting into discussion boards, I have found that Internet Explorer works better.
Now, with that out of the way, I will turn to the method. It is as follows:. Draft the discussion board post in Microsoft Word. Format it exactly as you want it to appear. Click on Edit and Select All. Right click in the selected text, and then click Copy.
Navigate into the discussion board area in Blackboard using Internet Explorer. Click in the box where you would type your discussion board entry if you were doing it in Blackboard and not copying and pasting it in.
Right click in the box, and then click Paste. (This appears to be a very important step. If you use the Paste button provided in Blackboard, your post will look horrible.). You may note that some of the formatting has been lost.
This will often relate to indention of the first line of a paragraph, line spacing, spacing between paragraphs, etc. However, the distortion is usually much, much smaller using this method, and it can usually be corrected rather quickly.
Method for Copying and Pasting Into Blackboard Discussion Boards Using a Mac First, I am using a 2011. (Yes, I am now officially a Mac person.
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I resisted it for years, but they really are superior machines.) I am using FireFox 3.6 and Microsoft Word for Mac 2011. I sometimes also use Chrome and Safari to access Blackboard on my Mac, but I have found that Firefox is almost flawless for the purpose of cutting/copying and pasting on the Mac.
Now, with that out of the way, I will turn to the method. It is as follows:. Draft the discussion board post in Microsoft Word. Format it exactly as you want it to appear.
Click CMD+A to select all of the text. Click CMD+C to copy the text. Navigate into the discussion board area in Blackboard in FireFox. Click in the box where you would type your discussion board entry if you were doing it in Blackboard and not copying and pasting it in. Click CMD+V to paste the text into the box. (This appears to be a very important step. If you use the Paste button provided in Blackboard, your post will look horrible.).
You may note that some of the formatting has been lost as discussed in the Windows PC example above. However, I have found that this method works even better than the method described for the PC. (Which is, in my opinion, just further evidence of the superiority of Macs!
Ha Ha!) Conclusion As I have said, I am sure that these methods will not work for everyone on all computers. But, as I noted earlier, I, and several of my students, have found them to be very effective.
In my experience it will even retain rather complicated formatting like footnotes (necessary for Bluebook and Turabian.) I hope this helps. If you have other ideas, or have found other methods that have helped you, please feel free to post them in the comments below. It may be a way to help others, and I am certainly open to learning new ways to more effectively and efficiently use Blackboard. PS — I have also found this method the most effective for blog posts as well.
Raise your hand if you’ve ever copied and pasted text from Word into a web-based editor to update your website. Now, raise your other hand if, after you published that page to your website, the text you pasted had weird symbols & characters, or the fonts were all screwed up. If you only have one hand in the air, high-five it with the other hand, because you know how to paste from Word! Okay, put your hands down, I hope nobody saw you looking silly like this. The fact is, this is a really common issue among people who update their websites using web-based HTML editors (also called “What You See Is What You Get” or “WYSIWYG”). Today, I’m going to show you why copying & pasting text from Microsoft-based products into a web-based HTML editor can royally mess with your formatting, and how to avoid doing this in the future.
What gets copied to your clipboard When you copy text to your clipboard from any Microsoft product (post Office ’97), you are copying all of the invisible Microsoft XML formatting that goes with the text. In other words, you’re essentially copying HTML. When you paste that text HTML into your web-based editor, you get the whole block of itthe text, the markup, and all the inline formatting for every. How Microsoft Word’s HTML markup affects your web page’s formatting This isn’t meant to be a technical article, but you should understand that the formatting for your website — the fonts, colors, backgrounds, dimensions and even placement of certain sections — are stored in an external file called a CSS (Cascading Style Sheet) file. Your web page links to that file toward the top of the page, so that any HTML elements that follow can be formatted according to the rules you set for them in the CSS file.
So, when you paste Microsoft Word’s HTML markup into the page, it overrides the formatting rules you set up in the CSS file, and the text you pasted looks like it did in Word, not what it’s supposed to look like on your web page. 4 Ways to Prevent Microsoft Word HTML markup from entering your WYSIWYG editor. Type directly into the editor itself. Paste into Notepad first, deselect your text, re-select it, then paste it into the WYSIWYG editor (putting it into Notepad first strips out everything but text, so you’ll probably have to reformat your lists, bold, italics, etc.). Use the “Paste From Word” icon in your WYSIWYG editor toolbar instead of Ctrl+V (or Cmd +V on Mac), but be aware that this doesn’t always erase all the markup.
Use an online Word - Clean HTML converter like. Character Encoding – you wanted a $, but got a € Now your text is formatted the way it’s supposed to be, but you have weird symbols or characters that weren’t there before. This is a result of a mismatch in character encoding. What that actually means is a bit complicated to explain, so just realize you need to have both your Office documents and your web page set to the same encoding, or you will always run into these weird characters and symbols when you copy & paste. Any Office product after version 2010 uses UTF-8 as its character encoding, which is great, because most websites are set to UTF-8 as well.
More Copy/Paste Surprises These problems aren’t limited to just Microsoft Word:. If you copy/paste from Outlook 2007+ it include Microsoft’s Word HTML. If you copy/paste from a forwarded email where the original sender uses Outlook 2007+, it includes Microsoft’s Word HTML. Copying tables from Excel creates an actual HTML tabletrust me, stripping out all the extra markup on a table will be a huge chore. Did I miss any? Leave them in the comments!